FOR DEMOLITION SUBCONTRACTORS

Keep demolition subcontractor paperwork organized before work starts.

Demolition has the hazards of construction plus unknowns inside the structure, such as hidden asbestos, lead or weakened members, so GCs usually ask for more than a certificate.

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Common document categories

Certificate of insurance (COI)

General liability and workers’ compensation at the limits your contract or owner requires, plus auto liability when the sub drives to site. Many GCs also ask for additional insured, waiver of subrogation, and primary & non-contributory endorsements.

Safety program and training

A written safety program for demolition, including the pre-demolition engineering survey and hazard assessment OSHA describes, and OSHA training records.

EMR letter

An experience modification rate letter from the sub’s insurance agent or carrier, commonly requested on commercial and public work.

Asbestos inspection and notification

For most commercial, institutional and larger residential demolitions, the EPA asbestos rule requires a thorough inspection beforehand and notice to the delegated agency (often a state). Collect the survey and a copy of the notification when it applies.

W-9

For 1099 reporting before the first payment.

Trade license

Many states and cities license demolition, wrecking or general contracting. Licensing rules are set by each state, and sometimes by the county or city, so check what applies where the job is.

References and past projects

Often requested for larger or commercial jobs, or before a first job with a new sub.

Bonding

On public or bonded jobs, a bonding capacity letter and performance and payment bonds may be required, as the contract specifies.

Requirements vary by state, locality, owner and contract. This is a general starting point, not legal or insurance advice. Your contract and local rules decide what’s actually required.

Questions to resolve before review

  • Ask whether utilities have been located and disconnected, and by whom, before the start date.
  • Check that the general liability policy doesn’t exclude or limit demolition, and that auto liability covers the trucks hauling debris.

How SubSignoff supports the workflow

  1. Create the project and pick a job type (residential remodel, new home, light commercial, commercial, or public/bonded). SubSignoff suggests editable starting requirements for that job type, such as insurance types, limits, endorsements, W-9 and license.
  2. Add Demolition as a trade on the job. SubSignoff adds Safety program, OSHA training, EMR letter to the packet for that trade and labels where each requirement came from. Everything stays editable.
  3. Send the sub a portal link. The sub, or their insurance broker, uploads documents from a phone or computer without creating an account.
  4. Review and track. Check each document against the project’s requirements, record your decision, and send reminders before recorded expiration dates.

SubSignoff records what documents say and whether they meet the requirements you set. It doesn’t confirm coverage with insurers or verify licenses with the state. Check licenses with the issuing agency; for some states SubSignoff links to the official lookup page.

References

Official public sources behind the documents and safety topics above. Rules differ by state and project; these links are for background, not legal or insurance advice.

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